April 29, 2022

Accounting Specialist


The Accounting Specialist will provide administrative support to the daily activities of the Finance department, which will include Accounts Payable, Accounts Receivable, Payroll, and assisting with the monthly and yearly close process.


  • Accounts Payable:
    • Review and ensure vendor invoices are accurate and recorded timely in the accounting system.
    • Verify approval on all invoices and check requests.
    • Schedule weekly AP bills for payment; Mail AP check payments/Prepare wire transfers as necessary; File paid vendor invoices.
    • Coding all invoices, update and maintain vendor database, and reconcile vendor statements.
    • Maintains positive relationships with vendors. Escalates to Controller as needed.
  • Accounts Receivable:
    • Prepare and ensure customer invoices are accurate and recorded timely in the accounting system.
    • Process Expense Reports for any rebillable items.
    • Verify approval on all rebillable expenses.
    • Review AR Aging reports weekly and follow up with customers for past due amounts. If necessary, escalates any issues to the Controller.
    • Maintain Project list, including creating new Projects in accounting system and updating information as necessary.
  • General:
    • Expense Report Processing – Review and record/code global employee Expense Reports; Resolve travel expense discrepancies or missing back up receipts for billing.
    • Reconcile and maintain Petty Cash fund and expense reports.
    • Assist other Finance team members as needed during peak times (e.g. Billing, monthly close, etc.).
    • Managing workload responsibilities to meet deadlines and complete assigned tasks.
    • Participate and assist in the Year End activities including, but not limited to, preparing annual reconciliations of various accounts, 1099 preparation and reconciliation, and preparing/compiling information for auditors and/or tax preparer.
    • Assist in the Month End Closing activities, including expense audit review, credit card reconciliations, manual payments and resolving AP discrepancies.
    • Other duties and special projects as assigned; Ad Hoc Reporting to Senior Management as requested.


  • Associate Degree in Accounting, Finance or Business Administration requires, a Bachelor’s degree is preferred
  • Minimum of 2 -3 years’ experience within a Finance or Accounting position
  • Excellent knowledge and intermediate user of Excel spreadsheet is required.
  • Knowledge of accounting and finance principles including Generally Accepted Accounting Principles.
  • Excellent planning, organizational, analytical, mathematical, and written skills are required.
  • Accurate and very detail oriented individual competent working with numbers, spreadsheets, financial reports, and confidential/sensitive information.
  • Strong ability to handle multiple tasks accurately and efficiently in a faced paced office environment with tight billing deadlines.
  • Ability to work independently as well as a member of a team
  • Willing to learn new tasks, skills, and software systems.

Why ClinOne?

ClinOne provides a suite of technologies to dramatically simplify and accelerate clinical trials. We are streamlining the communications and processes for sponsors, research sites, participating physicians and, most importantly, for patients. We are helping accelerate clinical studies and saving lives.

How to Apply

Please submit your cover letter and resume to careers@clinone.com or apply online